Tender Quotations For Goods & Services

Please review the following guidelines before placing a requisition over £1000.  If you have any queries on these procedures please contact the Accounts Department.

Here is a useful link to The University's Purchasing Website.

Goods & Services Over £100,000 Excluding VAT

• Tender process must be managed by the University Purchasing Department
• End-users provide the specification, evaluation criteria and are involved in supplier selection

Goods & Services Between £25,000 And £100,000 Excluding VAT

• Tender process must be conducted by the department unless funded by Research Councils (see note below)
• The University Purchasing Department offers advice and assistance

IMPORTANT - Exception For Research Councils

• Where the contract value is more than £25,000 (ex-VAT), the University Purchasing Department must be consulted:

1. Before the procurement process begins
2. At the market research stage (where appropriate)

• The University Purchasing Department must approve the order/contract before it is placed
• NOTE: other research funders may have specific terms and conditions relating to purchasing. These should be verified on award.

Goods & Services Between £1,000 and £25,000 Excluding VAT

• If you are using a preferred supplier, no quotation is required

• For all other suppliers two or more written quotations must be sought

• Please use the tender exemption form here if two quotations cannot be found

• Quotations must be provided in writing and include sufficient detail which will be used when raising a purchase order

Goods & Services Less Than £1,000 Excluding VAT

• There is no requirement to obtain a price confirmation when using a preferred supplier

• When using other suppliers, a price confirmation must be sought prior to raising a purchase order or making any commitment to the supplier

• Here is a list of University Preferred Suppliers